Have you seen our demo movie examples? They show features such as creating a new invoice, posting a customer payment, viewing statements and reports and more. View our programs in action without downloading our trial versions. However, we highly recommend you download one of our trial versions, as they provide you with the FULL program, limited only by our trial period.
As a matter of fact, you can download our trial versions and get started today! If you decide to order, we will send you the latest version on CD with a printed users manual. It will install over your trial version, leaving any information you have entered into the trial version. It's totally painless (and totally anonymous) and a very effective way to show you the power of our programs! Go ahead and download a free trial version today. You have absolutely nothing to loose and everything to gain.
Showing posts with label Statements. Show all posts
Showing posts with label Statements. Show all posts
PDF Invoices, Purchase Orders and Customer Statements
Using FF Inventory Pro Deluxe, you can batch email your invoices, purchase orders and customer statements in PDF and/or plain-text formats. All of our other products can also produce PDF files, however, you can process them only one at a time, which works fine for many of our customers. The batch-email in our other products offers plain-text emails only.
The beauty of PDF (portable document format) files is that you can email them to your customers, and when they print or view them, it will look exactly like it would when printed on a printer. This means all of the graphics such as your company logo, fonts, lines and colors will be displayed. It is a much better look than plain-text emails could ever be and with the free Adobe PDF viewer, millions of people all over the world are able to view your PDF.
However, each format has it's positive and negative features. Using left-justified, plain text, word-wrapping format allows it to be read by ALL email readers. People around the world have their email readers setup in MANY different ways. Some block emails with file attachments (PDF's). Some block HTML invoices and only have their email reader setup for plain text emails only, or use an email reader that can't process HTML. Many use different fonts and font sizes to display their emails and/or use a small viewing window to read their emails. Therefore, using plain text means that the majority of people who receive your email will be able to (A) receive it and (B) to view it. Since we do not send our email as an attachment, all email readers blocking attachments will receive our plain-text emails. Since we do not use HTML, all email readers that are blocking HTML will be able to receive and view our invoices, using whatever font they choose. We added the PDF invoice feature so you can email your invoices to your customers using graphics and colors, but note that any of your customers who are blocking file attachments, will not receive your PDF invoices. Which format you use is up to you.
The beauty of PDF (portable document format) files is that you can email them to your customers, and when they print or view them, it will look exactly like it would when printed on a printer. This means all of the graphics such as your company logo, fonts, lines and colors will be displayed. It is a much better look than plain-text emails could ever be and with the free Adobe PDF viewer, millions of people all over the world are able to view your PDF.
However, each format has it's positive and negative features. Using left-justified, plain text, word-wrapping format allows it to be read by ALL email readers. People around the world have their email readers setup in MANY different ways. Some block emails with file attachments (PDF's). Some block HTML invoices and only have their email reader setup for plain text emails only, or use an email reader that can't process HTML. Many use different fonts and font sizes to display their emails and/or use a small viewing window to read their emails. Therefore, using plain text means that the majority of people who receive your email will be able to (A) receive it and (B) to view it. Since we do not send our email as an attachment, all email readers blocking attachments will receive our plain-text emails. Since we do not use HTML, all email readers that are blocking HTML will be able to receive and view our invoices, using whatever font they choose. We added the PDF invoice feature so you can email your invoices to your customers using graphics and colors, but note that any of your customers who are blocking file attachments, will not receive your PDF invoices. Which format you use is up to you.
You can email some customer invoices and print for others.
The email address for the customer is the key. The "Include Customers without E-Mail Address" option will cause the system to send e-mail for ALL customers, even if the customer does not have an email address entered in their customer setup. When this option is turned on, all email for customers without an e-mail address will be sent to your return e-mail address, alerting you that this customer has an empty email address in their customer setup. If this option is turned OFF, customers without an email address will NOT be sent. They will not be marked as printed either, so you will need to run the batch print option to print out these remaining invoices. This allows you to have some customers who receive their invoices (or statements) by email and some customers who have their invoices (or statements) printed and mailed. This is a powerful option which allows you to interact with your customers by postal mailing their invoices, while trying to save money on postage costs by sending email to your customers who have an email address.
Subscribe to:
Posts (Atom)
